Last week we hosted our first user group of 2022, bringing together our community of councils and public sector organisations using FixMyStreet Pro to show them our latest features, talk about new developments and give everyone the chance to influence what we work on next.
Here’s what happened on the day:
Kicking the event off, senior developer Dave Arter gave us a tour of some FixMyStreet Pro’s latest features.
These include improvements to the service’s case management functionality, which now enables council staff to filter reports and assign or reassign cases to inspectors. There’s also a new councillor access portal to FixMyStreet Pro’s heatmap, on which councillors can see at a glance where problems are being reported.
Bekki Leaver introduced herself to the group and shared some of the exciting things she’ll be working on over the coming months, such as evaluating and researching the user need for some new features, facilitating our Discovery workshops and progressing our ApplyWorks service, designed to streamline the way citizens submit applications and license requests.
Bekki also put a call out to councils who want to help test some of our new features with residents. This call is also open to non-clients, so if you’re reading this and you’d like to be involved, please get in touch.
Tracy Eaton, Product Owner for FixMyStreet at Buckinghamshire Council, delivered a brilliant case study about the improvements to citizen reporting that we’ve been able to bring about together so far (such as implementing accuracy-boosting asset layers and creating category specific acknowledgement messages), and the council’s plans for further transformation using FixMyStreet Pro (watch this space!).
We also heard from Mark Peet, Program Lead at Shropshire Council, who provided an insight into how we worked together recently to understand the views of local residents, councillors, and council staff at all levels and apply what we learned to the successful and speedy rollout of the county’s new FixMyStreet Pro service.
Our Marketing & PR Manager Sally Bracegirdle gave us a preview of some soon-to-be-published research into citizen reporting in the UK: what makes citizens want to report problems; what puts them off and what do they expect from a reporting service?
The research was carried out in collaboration with YouGov and mySociety’s Research team. We’ll publish a blog post when it’s been released to the public – keep an eye out.
There’s a lot of complexity in the way FixMyStreet directs reports to the correct place on behalf of citizens, automatically working out which tier of council is appropriate for a report. As senior developer Matthew Somerville demonstrated, there’s still one level of council that FixMyStreet is not yet able to serve: town and parish councils. Matthew talked us through why this is and our plans for making it happen in the future.
Finishing off the event, Clare Armiger, our account manager, led a review of our client development roadmap, giving attendees the chance to vote for which of their suggestions for future development we should look to take through to user research next. The winning idea was to identify more opportunities to signpost to relevant public authorities wherever the council is not responsible for a report.
And that was our January user group for FixMyStreet Pro!
Would you like to come along to the next user group?
You don’t have to be a Pro user to attend our user groups; we’re happy for guests to come along, meet our community and see what the service is all about for yourself. Let us know if you’d like an invite.
Image: Skye Studios
With winter weather come the inevitable problems that need reporting by citizens across the UK’s network of roads and highways. From potholes to floods to fallen trees, every year the councils and public authorities responsible for investigating these reports rise to the challenge of dealing with increased contacts from citizens.
For over ten years now, our FixMyStreet Pro service has been helping to reduce the load on those authorities, while also improving the reporting experience for citizens, by closing the feedback loop and increasing transparency.
With councils helping to drive our product development roadmap, we’ve added a whole host of features and functions that help to keep contacts down, especially during seasons of high demand. Check out some of our favourites below.
One report per defect. That’s our ultimate aim in publicly displaying existing reports on the map for citizens to take a look and see whether the problem they have spotted has already been brought to your attention.
When a citizen clicks on the map to make a report and selects a category, FixMyStreet Pro will find any similar reports within the same area and suggest them to the citizen before they continue with their report. If the problem has already been reported, the citizen can simply subscribe to the existing report instead of creating a new one.
For you, that means no duplication of effort, and a faster way to keep any interested citizens updated on the report’s progress.
What’s even better than stopping duplicate reports? Removing the need to report a problem in the first place – something FixMyStreet Pro does by enabling you to display upcoming remedial works on the map.
If a problem’s location and category corresponds to some works you’ve already scheduled, display a message detailing the works and expected completion date to reassure the citizen that no report is needed, just like Bath & North East Somerset are doing in the image to the left.
Alternatively, you can display works as alternative pins on the map, to display when ‘All reports’ are selected by citizens, just like Oxfordshire County Council.
It’s always great when citizens care enough about their local neighbourhood to report any problems to you. And because they care, they tend to want to know exactly what’s happening about fixing the problem not long after reporting it, especially if the issue is affecting their everyday life.
By integrating with any and all back office systems you use, FixMyStreet Pro makes it easy for your teams to keep report-makers updated on the progress of their reports. Tell them that it’s due to be inspected, let them know when works have been scheduled, even send them a photo when the problem’s been resolved – all at the click of a button.
This way, you can reduce the likelihood of citizens jumping straight onto the phone or emailing you to chase for an update on their report.
Some problems need to be dealt with faster than others. Trees blocking roads, serious flooding or dangerous potholes are all examples of problems you might need to know about a bit faster than via a digital report.
In those cases, you can display emergency messaging on FixMyStreet Pro and signpost to the best way for citizens to tell you about emergencies, whether that’s a phone number or an email.
In areas like London where multiple authorities are responsible for fixing different problems, FixMyStreet Pro’s intelligent functionality to reroute reports to the correct place really comes in handy, helping you to avoid having to process reports that you can’t fix.
Depending on the location and category of the report, FixMyStreet Pro will automatically work out who’s responsible for a problem, and direct the citizen away from your service with no interruption to the reporting process and no intervention required from your staff.
For more information about how FixMyStreet Pro can help you to improve reporting for you and your residents, why not book a quick demo?
Image: Jonathan Bean
Merton Council has joined a growing number of London boroughs using SocietyWorks’ FixMyStreet Pro service to process reports from residents about local environment issues.
Londoners living in the borough of Merton can now make reports about environment issues such as fly-tipping and graffiti via the council’s newly launched FixMyStreet Pro service. Developed by SocietyWorks, the subsidiary of civic technology charity mySociety, FixMyStreet Pro is focused on helping citizens be active members of their community by making it easy to report problems and closing the feedback loop between council and resident.
FixMyStreet is an extremely user-friendly platform, and it will make it even easier for our residents to play their part.
Councillor Natasha Irons, Merton’s Cabinet Member for Local Environment and Green Spaces
Merton Council is one of several London authorities to use FixMyStreet Pro and benefit from its intelligent functionality to handle the complex routing of inbound street and environment reports, automatically ensuring everything goes to the correct place, including being able to divert reports to Transport for London where relevant. With integration into Merton’s Microsoft Dynamics 365 CRM system, FixMyStreet Pro acts as the user-friendly front door to environment reports, with a simple, fully-optimised interface that works perfectly on any device and facilitates a two-way flow of data so that report-makers can stay up to date with the progress of their reports.
Councillor Natasha Irons, Merton’s Cabinet Member for Local Environment and Green Spaces: “Merton is a great place to live, work and visit but, like all London boroughs, we’re seeing too many people abusing our public spaces with environmental crimes like fly-tipping and littering. We want everyone to take care and pride in their neighbourhoods and behave considerately, so that everyone can enjoy our great borough. FixMyStreet is an extremely user-friendly platform, and it will make it even easier for our residents to play their part.”
Mark Cridge, Chief Executive at SocietyWorks said: “FixMyStreet Pro provides London councils with a key opportunity to join a community of authorities and other agencies delivering a truly efficient and joined-up service. We’re delighted to welcome Merton into the FixMyStreet family, and we’re excited to continue working together to build a stronger, more active community.”
FixMyStreet Pro is now up and running in Merton. Residents can use the service to report local environment issues.
Want to explore how FixMyStreet Pro could work for you? Request a demo with the SocietyWorks team here.
FixMyStreet Pro’s ability to handle the complex routing of inbound street and highways reports really comes into its own in London.
With thirty-two different boroughs and multiple public authorities taking responsibility for keeping the Capital’s cogs turning, the process of reporting problems in London can be somewhat of a tangled web for residents that aren’t sure who’s responsible for what, and for councils whose teams and internal systems are working in silo, leading to more phone calls, more emails, more duplication of effort and slower response times.
FixMyStreet Pro has the intelligent functionality to connect everything together for councils using the service, and automatically reroute reports from one authority to another – and it works at its best when everyone is using it to its full potential.
That’s why earlier this week we hosted a focused workshop for our growing contingent of London-based FixMyStreet Pro customers to share best practice ideas for how to get the most out of the service and maximise user uptake.
Transport for London (TfL)’s Customer Services Delivery Manager Fola Olafare kicked things off by talking through how FixMyStreet Pro (known by TfL as Street Care) has been working for them since its launch in 2019, and their ambitious aims for expanding the service’s reach and impact over the next eighteen months.
Fola’s presentation ended with a lively group discussion in which attendees from Hounslow Highways and the London Boroughs of Bromley, Hackney, Merton and Westminster bounced their best ideas around for accelerating channel shift.
Next up we heard two case studies on successfully establishing FixMyStreet Pro as your channel of choice for taking reports from citizens.
Tracy Eaton, newly-appointed Product Owner for FixMyStreet Pro at Buckinghamshire Council, where 61% of reports are now being made via FixMyStreet Pro, spoke about the importance of making use of the service’s ability to feed detailed and transparent information back to citizens, and how, by using FixMyStreet Pro’s map asset layers, duplicate reports for related categories have dropped down to just 0.05%.
Meanwhile, Jonathan Richards, Business Support & Market Manager at Bromley Council, shared some insight into Bromley’s channel shift journey with FixMyStreet Pro, which now accounts for a whopping 94% of all inbound reports.
For our final session of the workshop, SocietyWorks’ Senior Developer Matthew Somerville gave a detailed demonstration of what is, arguably, the most intelligent and useful feature of FixMyStreet Pro for London boroughs: its ability to display assets and categories that are the responsibility of another authority on the map, and to reroute any reports pertaining to those categories.
This particular feature of FixMyStreet Pro reflects the key functionality of the national FixMyStreet.com service, which allows citizens to make reports to councils and ensures those reports go to the correct place. After all, most citizens don’t care about whether an issue is the responsibility of one council or another, and nor should they have to; they just want to make a report and receive updates about its progress.
The difference with the Pro version is that everything is integrated with councils’ backend systems, so not only do reports go to the correct place, but they also require no manual intervention from staff, and facilitate a seamless two-way transfer of data.
Take the London Borough of Bexley’s version of FixMyStreet Pro as an example. As well as allowing residents to select from a list of categories that are the responsibility of the borough, Bexley also displays categories for reports that need to go to TfL (eg. Abandoned Santander Cycles), if and when a resident clicks on the ‘red route’ area of the map.
Any reports made on a ‘red route’ will automatically be sent to TfL, creating a really smooth experience for the report-maker and saving Bexley the trouble of having to deal with an irrelevant report.
In cases where a report could still be the responsibility of TfL, but it’s not on a ‘red route’, FixMyStreet Pro will work that out and send the report to TfL instead of to Bexley. Take the example below, which shows TfL’s traffic lights asset layer displayed on Bexley’s reporting service, ensuring that the report will not only go to the right place, but gives the most accurate information when it arrives.
Vice versa, on TfL’s version of FixMyStreet Pro, Street Care, should a citizen go to make a report about an issue on a ‘red route’, they will be able to choose from a variety of categories, most of which are the responsibility of TfL, some of which aren’t.
For example, if a citizen heads to Street Care and tries to report some litter on the road, they will be advised that this report needs to be dealt with by the borough, and will be able to click through to the national FixMyStreet.com site where the report information will be carried over, causing no interruption to the report-making process.
Equally, if a citizen tries to report a problem via Street Care and drops the map pin on a road that’s not maintained by TfL, this will be explained clearly and, again, the report-maker will be able to click through to a pre-filled report on FixMyStreet.com.
It’s not obligatory for our London borough councils to display ‘red routes’ and redirect reports to other authorities, but Matthew’s demonstration provided ample inspiration for how transformational doing so can be to the user experience.
For London boroughs, FixMyStreet Pro is a powerful tool for channel shift and presents a crucial opportunity to join a community of councils and other authorities delivering a truly efficient and joined-up service.
Image: Ashleigh Joy Photography on Unsplash
View and monitor reports for each of your service areas through one visual heatmap, built into the dashboard of FixMyStreet Pro and WasteWorks.
Back in 2019 we worked with Bromley Council to introduce a new heatmap feature to FixMyStreet Pro’s arsenal of tools for council staff.
The heatmap converts report data into a visual format that is easy to understand, allowing council staff to see at a glance which issues are most prevalent, and where they are being reported.
Since being rolled out to all Pro customers, the heatmap has become one of the service’s most popular and useful features, which is why we built the same functionality for our new waste service WasteWorks.
Bromley also co-designed WasteWorks with us, and so is one of the first councils to go live with the service and benefit from being able to track and manage more than one service area from a single, central dashboard.
Now, when Bromley staff log in to their FixMyStreet Pro dashboard and select the heatmap overlay, as well as being able to view street and highways reports, they can also see where reports and requests are being submitted through WasteWorks for waste services.
The heatmap looks and works in the same way as before for Bromley. Hotter colours represent higher report volume, cooler colours represent fewer reports, and dropdown filters allow staff to view report data by category, status, timeframe and ward.
By default, the heatmap shows every report made to the council in the last month, so initially the map will look something like this:
But now, without needing to leave the page, Bromley staff can view reports about, say, fly-tips, made in the last 12 months, which have been closed…
…or, green garden waste subscriptions, which have been completed in the last 5 days.
Heatmaps for both FixMyStreet Pro and WasteWorks are available to all UK councils. If you’d like to see how they work, you can request a demo.
Councils using FixMyStreet Pro can now redact particular areas of images uploaded by a citizen instead of having to remove them.
FixMyStreet Pro has always provided councils with the ability to moderate the content that citizens upload within their reports.
Say, for example, a citizen accidentally includes any personal information within the title or description of a report, staff can easily edit the content or remove it from the site using the moderation tool.
Similarly, if a citizen uploads a photo with their report that contains any personal or inappropriate content (think: licence plate numbers on parked cars or addresses on letters that have been fly-tipped), those photos can be quickly hidden as the need arises.
Now, hiding or removing the photos from reports is one solution, but we believe that capturing and being able to publicly share photos from citizens is important; it gives the community an even clearer view of exactly what issue has been reported and where. Meanwhile, for council staff and inspectors, photos can help to provide valuable additional context to reports that can’t be as easily gleaned from a description alone, further helping to accurately locate the defect and prioritise its repair.
So, what if instead of removing an entire image you could simply redact the usually quite small part of it that needs to be hidden?
Well, now you can.
A new feature for FixMyStreet Pro’s moderation tool allows council staff to redact particular areas of an image uploaded by a citizen when logged into the dashboard.
So if a report contains an image in which a car’s licence plate is visible, you can select the image in question and draw a rectangle over the license plate to block it from view. If multiple licence plates are visible in one image, multiple rectangles can be drawn.
Once saved, the changes to the image will be reflected everywhere it is displayed, giving you complete peace of mind. Of course, if you need to revert a redaction or you want to remove the entire image, you still can with no hassle.
Importantly, and in-keeping with FixMyStreet Pro’s focus on improving the citizen experience, the staff member making the redaction can write a short note to the report-maker to explain why it has happened. This note will be sent straight to the citizen automatically, which should help them when they next make a report.
The image redaction feature is now available to all of our FixMyStreet Pro customers. If you’d like to see the image redaction feature in action, or you have any questions, you can contact us here.
Image: Franco Ruarte
Last week we hosted another of our FixMyStreet Pro user groups. These events provide the perfect opportunity for us to get together with all of our council partners to show them what we’ve been working on and, importantly, give them the chance to influence what’s next for FixMyStreet Pro.
Senior Developer Dave Arter gave everyone a tour of all of the recently added features for FixMyStreet Pro, from a new OS Maps API and some fantastic mobile navigation improvements to extra detailed asset information and intelligent image redaction.
We also heard from Sam Pearson, mySociety’s Site Reliability Engineer who took us behind the scenes of FixMyStreet Pro. Sam gave us a fascinating glimpse into the architecture of the service, how it’s maintained and how we keep it secure for our customers.
A highlight of our user groups is always the interactive roadmap session – this is the part where we involve councils in helping to decide what new features we should be working on next for FixMyStreet Pro.
Starting with a runthrough of some of the new feature suggestions we’ve been receiving from our council partners recently by Operations Director Louise Howells, we then broke out into five groups to discuss each suggestion and prioritise them from most to least pressing. Under the guidance of our Designer Martin Wright, each group used Miro boards to select the one project they most wanted to see worked on, before regrouping to compare selections and choose an overall winner.
So what did our council partners choose to be worked on next for FixMyStreet Pro? Scheduled emergency messages that only appear at the correctly calculated time. This is something several councils have asked for, so we’re very happy to be getting the ball rolling.
As well as having a say on our development roadmap, the user groups are also a great opportunity for councils to share best practices with each other, present case studies on how FixMyStreet Pro is working for them and discuss topics of interest.
Jack Bowers, Principal Highways Liaison Officer at Central Bedfordshire, presented a brilliant case study all about how FixMyStreet Pro has, within just a few months of launching, helped the council to create fast channel shift, improve the citizen user experience and reduce reporting costs by 24%. Just what we like to hear!
We also heard from Tom Scholes, Group Manager – Asset Data & Systems at Oxfordshire County Council, who led a very engaging discussion on demand management and intervention criteria. Tom spoke about how the council often receives reports about potholes that fall below their threshold for repair. He then sought advice from other councils on how best to utilise FixMyStreet Pro to handle this without compromising the citizen experience. Some fantastic ideas were thrown around, and we’ll be on hand to support Oxfordshire to better help citizens understand what counts as an actionable report.
And that’s it! It was a very enjoyable user group, and we’re already looking forward to the next one in November, which with any luck will be an in-person event!
If you have any questions about anything mentioned above, or you’d like to be invited to the next user group, do let us know.
Image: S O C I A L . C U T
Developed for Oxfordshire County Council’s instance of FixMyStreet Pro, useful new map pins show citizens when a fix has already been scheduled by the council, further helping to avoid report duplication and manage citizen expectations.
When a citizen makes a report on FixMyStreet.com or on one of the council branded Pro versions of the website, that report is published publicly with a little pin on the map indicating where the defect is. Among the various benefits of this transparent approach to defect report making is the way in which it helps to reduce duplicate reports; the citizen can see that the council has already been made aware of the issue and therefore doesn’t need to submit a new report.
Wanting to take extra advantage of this feature, Oxfordshire County Council approached us last year with a request to display some brand new pins on their maps to show where highways inspectors have already made note of a defect and have scheduled contractors to carry out a repair, thus eliminating the need for anyone to make a report in the first place.
To collect the information for the new pins, Oxfordshire set up a new standard asset layer feed for FixMyStreet Pro especially for defects that have already been flagged by the Council’s highways inspectors.
Taking data straight out of Oxfordshire’s backend management system, FixMyStreet Pro’s frontend produces a pin on the map to represent those defects, which can be seen to citizens from the ‘All Reports’ page when zoomed in to a certain level over the corresponding map tiles. These pins are shown in blue to differentiate them from those indicating a citizen-made report.
Before a citizen places a pin of their own on the map to begin a report, FixMyStreet Pro will display the blue defect pins to helpfully suggest that this could be a problem that’s already been flagged by the Council.
Upon clicking one of the new pins, the citizen will be shown a pop-up containing up-to-date information on the defect, including when a repair is estimated to be completed.
All of this should help to save the citizen the bother of submitting a report, while for the Council it helps to not just save time and money, but to also instil confidence in residents that defect repairs are all in hand.
SocietyWorks’ services are under continual development and we love taking suggestions for new features from our council partners, like this one from Oxfordshire. If you’d like to find out more about FixMyStreet Pro, or any of our other services, you can schedule a demo here.
Image: Miguel Teirlinck on Unsplash
As you probably know, earlier this month two unitary authorities replaced the two-tier council structure in Northamptonshire – an area where street and highways defect reports are managed via our FixMyStreet Pro service.
Integrated directly into Northamptonshire County Council’s asset management system of choice Yotta Alloy, FixMyStreet Pro, known as Street Doctor in Northamptonshire, acts as the all-important, user friendly front door for citizens who need to report any local problems. This being the case, as well as preparing for some behind the scenes rerouting to ensure that reports would go to the correct place for the two new councils, the pressure was on for the SocietyWorks team to ensure that there would be no interruption to the service for citizens on 1 April when the two councils came into effect.
So how did we do this?
One of the main reasons citizens prefer to use FixMyStreet to report issues to the council is that they don’t need to know which council is responsible for what problem, so our first priority was to understand where FixMyStreet would need to send reports after the split, all based on category and location data provided within reports.
Our MapIt service, which FixMyStreet uses to match councils to the area for which they’re responsible, would have the new authority boundaries in place from 1 April ready to direct reports to the correct council.
The new councils, North Northamptonshire Council and West Northamptonshire Council, were each to absorb responsibility for Northamptonshire’s district councils, which meant writing some code that would work out which council was previously responsible for an issue, and ensuring that those reports continued to go to the correct place until such time as the new councils have designated a new way to receive them.
Next we created two new bodies for North Northamptonshire and West Northamptonshire, covering their respective district areas and ensuring the report categories were the same across both for consistency. For highways issues, we renamed the existing Northamptonshire County Council body to Northamptonshire Highways.
On the front-end, our design team rebranded Northamptonshire’s instance of FixMyStreet Pro to align with the two new unitary councils. Instead of creating a new website for each council, both councils would be represented on the existing Street Doctor site, making it very easy for citizens to make a report – they wouldn’t need to search for a new place to make a report, nor would they need to know which of the new councils is responsible; we would work all of that out for them.
As before, the website would work seamlessly on any device, giving citizens the ability to make reports wherever suits them best, while helping the new councils to drive channel shift and continue to create savings.
North Northamptonshire Council and West Northamptonshire Council came into being on 1 April 2021. On that date, citizens in Northamptonshire needing to report local problems such as potholes, broken street lights or graffiti were able to do so with no disruption.
The updated version of Northamptonshire’s FixMyStreet Pro went live at midnight on 1 April, providing citizens with a familiar, easy-to-navigate place to make reports to the two new councils.
At the same time, the new boundary areas were set on MapIt, ready to ensure that reports went to the correct council. These boundaries may be updated again as standard after the upcoming local elections should there be any changes.
Got a question about FixMyStreet Pro? Ask away.
Fly-tipping is one of the most expensive problems councils face. And incidents are on the rise.
In 2020, as the pandemic limited places and times to dispose of rubbish, fly-tipping reports increased by 44% on the FixMyStreet website, where citizens across the UK can report a variety of local issues to the correct authority. FixMyStreet Pro can help councils bring the increased costs of dealing with fly-tipping under control.
According to new data from the Department for Environment, Food and Rural Affairs (DEFRA), local authorities in England dealt with just under 1 million fly-tipping incidents for the 2019-20 financial year.
With councils largely relying on residents to spot and report fly-tipping incidents, how can you encourage continued vigilance while also saving money as more reports come in? More importantly, how can you better demonstrate to your residents that you’re acknowledging the growing issue and responding to it accordingly?
Designed by a team with over a decade’s worth of experience putting citizens at the heart of local authority services, FixMyStreet Pro makes the reporting and handling of street and environmental issues like fly-tipping much easier and, as a result, cheaper.
Councils adopting FixMyStreet Pro for their citizen reporting can:
To discover how FixMyStreet Pro could help you better manage and respond to issues like fly-tipping, potholes, street lighting and much more, book a one-to-one demo with one of the SocietyWorks team.
Image: Karl Bewick on Unsplash