Developed for Oxfordshire County Council’s instance of FixMyStreet Pro, useful new map pins show citizens when a fix has already been scheduled by the council, further helping to avoid report duplication and manage citizen expectations.
When a citizen makes a report on FixMyStreet.com or on one of the council branded Pro versions of the website, that report is published publicly with a little pin on the map indicating where the defect is. Among the various benefits of this transparent approach to defect report making is the way in which it helps to reduce duplicate reports; the citizen can see that the council has already been made aware of the issue and therefore doesn’t need to submit a new report.
Wanting to take extra advantage of this feature, Oxfordshire County Council approached us last year with a request to display some brand new pins on their maps to show where highways inspectors have already made note of a defect and have scheduled contractors to carry out a repair, thus eliminating the need for anyone to make a report in the first place.
To collect the information for the new pins, Oxfordshire set up a new standard asset layer feed for FixMyStreet Pro especially for defects that have already been flagged by the Council’s highways inspectors.
Taking data straight out of Oxfordshire’s backend management system, FixMyStreet Pro’s frontend produces a pin on the map to represent those defects, which can be seen to citizens from the ‘All Reports’ page when zoomed in to a certain level over the corresponding map tiles. These pins are shown in blue to differentiate them from those indicating a citizen-made report.
Before a citizen places a pin of their own on the map to begin a report, FixMyStreet Pro will display the blue defect pins to helpfully suggest that this could be a problem that’s already been flagged by the Council.
Upon clicking one of the new pins, the citizen will be shown a pop-up containing up-to-date information on the defect, including when a repair is estimated to be completed.
All of this should help to save the citizen the bother of submitting a report, while for the Council it helps to not just save time and money, but to also instil confidence in residents that defect repairs are all in hand.
SocietyWorks’ services are under continual development and we love taking suggestions for new features from our council partners, like this one from Oxfordshire. If you’d like to find out more about FixMyStreet Pro, or any of our other services, you can schedule a demo here.
Image: Miguel Teirlinck on Unsplash
We know that people are out and about much less during the current lockdown, but here’s something to bear in mind for Peterborough residents who pass a tree that needs attention during their daily excursion. And when this is all over, we hope it will be more widely used.
Tree related issues reported by citizens in Peterborough can now be submitted online using FixMyStreet Pro.
Thanks to collaboration with Peterborough’s tree management system provider RA Information systems, reports made on FixMyStreet are now raised as enquiries directly in Peterborough’s Ezytreev tree management system.
When a citizen picks ‘trees’ as a category, they’ll be shown the location of every tree in the area on the FixMyStreet map. This ensures that they identify the precise positioning, saving time for surveyors.
They’re then presented with categories ranging from ‘fallen branch’ to ‘problem with fungi’, so council staff know precisely what needs attending to. Photos can be added to reports to help depict the issue.
The joined-up system means that tree admin staff no longer have to manually key in enquiries from the public into Ezytreev, while members of the public are kept informed at every step of the way.
Peterborough Council’s trees team can triage the reported issues immediately, and assign to a tree surveyor in the field who receives the inspection straight to their mobile device through Smart-sync. As the tree enquiry is progressed on the Ezytreev tree management system the citizen is kept informed via updates automatically sent through FixMyStreet Pro.
The system was put to the test during the recent storms, which damaged trees and brought down branches. Everything went smoothly: report-making was easier for citizens and dealing with those reports more efficient for council staff.
The new system also allows citizens to suggest where new trees might be planted.
FixMyStreet Pro Sales Director David Eaton said, ‘We’re always pleased to be able to show FixMyStreet Pro’s flexibility by integrating with a system we haven’t previously worked with. This EzyTreev integration is just the latest example of how FixMyStreet Pro can join up with any existing asset management system. And it’s great to know we’re playing a small part in helping citizens to look after their all-important trees across Peterborough.”