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FixMyStreet Pro in London

FixMyStreet Pro’s ability to handle the complex routing of inbound street and highways reports really comes into its own in London.

With thirty-two different boroughs and multiple public authorities taking responsibility for keeping the Capital’s cogs turning, the process of reporting problems in London can be somewhat of a tangled web for residents that aren’t sure who’s responsible for what, and for councils whose teams and internal systems are working in silo, leading to more phone calls, more emails, more duplication of effort and slower response times. 

FixMyStreet Pro has the intelligent functionality to connect everything together for councils using the service, and automatically reroute reports from one authority to another – and it works at its best when everyone is using it to its full potential. 

That’s why earlier this week we hosted a focused workshop for our growing contingent of London-based FixMyStreet Pro customers to share best practice ideas for how to get the most out of the service and maximise user uptake.

London talking

Transport for London (TfL)’s Customer Services Delivery Manager Fola Olafare kicked things off by talking through how FixMyStreet Pro (known by TfL as Street Care) has been working for them since its launch in 2019, and their ambitious aims for expanding the service’s reach and impact over the next eighteen months. 

Fola’s presentation ended with a lively group discussion in which attendees from Hounslow Highways and the London Boroughs of Bromley, Hackney, Merton and Westminster bounced their best ideas around for accelerating channel shift.

Next up we heard two case studies on successfully establishing FixMyStreet Pro as your channel of choice for taking reports from citizens. 

Tracy Eaton, newly-appointed Product Owner for FixMyStreet Pro at Buckinghamshire Council, where 61% of reports are now being made via FixMyStreet Pro, spoke about the importance of making use of the service’s ability to feed detailed and transparent information back to citizens, and how, by using FixMyStreet Pro’s map asset layers, duplicate reports for related categories have dropped down to just 0.05%.

Meanwhile, Jonathan Richards, Business Support & Market Manager at Bromley Council, shared some insight into Bromley’s channel shift journey with FixMyStreet Pro, which now accounts for a whopping 94% of all inbound reports.

Intelligent routing of reports

For our final session of the workshop, SocietyWorks’ Senior Developer Matthew Somerville gave a detailed demonstration of what is, arguably, the most intelligent and useful feature of FixMyStreet Pro for London boroughs: its ability to display assets and categories that are the responsibility of another authority on the map, and to reroute any reports pertaining to those categories.  

This particular feature of FixMyStreet Pro reflects the key functionality of the national FixMyStreet.com service, which allows citizens to make reports to councils and ensures those reports go to the correct place. After all, most citizens don’t care about whether an issue is the responsibility of one council or another, and nor should they have to; they just want to make a report and receive updates about its progress.

The difference with the Pro version is that everything is integrated with councils’ backend systems, so not only do reports go to the correct place, but they also require no manual intervention from staff, and facilitate a seamless two-way transfer of data.

Take the London Borough of Bexley’s version of FixMyStreet Pro as an example. As well as allowing residents to select from a list of categories that are the responsibility of the borough, Bexley also displays categories for reports that need to go to TfL (eg. Abandoned Santander Cycles), if and when a resident clicks on the ‘red route’ area of the map. 

Red routes on Bexley Council's FixMyStreet Pro showing red routes on the map

Any reports made on a ‘red route’ will automatically be sent to TfL, creating a really smooth experience for the report-maker and saving Bexley the trouble of having to deal with an irrelevant report.

In cases where a report could still be the responsibility of TfL, but it’s not on a ‘red route’, FixMyStreet Pro will work that out and send the report to TfL instead of to Bexley. Take the example below, which shows TfL’s traffic lights asset layer displayed on Bexley’s reporting service, ensuring that the report will not only go to the right place, but gives the most accurate information when it arrives.

TfL's asset layers displayed on Bexley Council's reporting service

Vice versa, on TfL’s version of FixMyStreet Pro, Street Care, should a citizen go to make a report about an issue on a ‘red route’, they will be able to choose from a variety of categories, most of which are the responsibility of TfL, some of which aren’t.

For example, if a citizen heads to Street Care and tries to report some litter on the road, they will be advised that this report needs to be dealt with by the borough, and will be able to click through to the national FixMyStreet.com site where the report information will be carried over, causing no interruption to the report-making process. 

TfL's Street Care is powered by FixMyStreet Pro

Equally, if a citizen tries to report a problem via Street Care and drops the map pin on a road that’s not maintained by TfL, this will be explained clearly and, again, the report-maker will be able to click through to a pre-filled report on FixMyStreet.com.

Reports can be rerouted from TfL to the correct borough

It’s not obligatory for our London borough councils to display ‘red routes’ and redirect reports to other authorities, but Matthew’s demonstration provided ample inspiration for how transformational doing so can be to the user experience.

For London boroughs, FixMyStreet Pro is a powerful tool for channel shift and presents a crucial opportunity to join a community of councils and other authorities delivering a truly efficient and joined-up service. 

Image: Ashleigh Joy Photography on Unsplash

New joined-up admin functionality across FixMyStreet Pro and WasteWorks

View and monitor reports for each of your service areas through one visual heatmap, built into the dashboard of FixMyStreet Pro and WasteWorks.

Back in 2019 we worked with Bromley Council to introduce a new heatmap feature to FixMyStreet Pro’s arsenal of tools for council staff. 

The heatmap converts report data into a visual format that is easy to understand, allowing council staff to see at a glance which issues are most prevalent, and where they are being reported.

Since being rolled out to all Pro customers, the heatmap has become one of the service’s most popular and useful features, which is why we built the same functionality for our new waste service WasteWorks.

Bromley also co-designed WasteWorks with us, and so is one of the first councils to go live with the service and benefit from being able to track and manage more than one service area from a single, central dashboard.

Now, when Bromley staff log in to their FixMyStreet Pro dashboard and select the heatmap overlay, as well as being able to view street and highways reports, they can also see where reports and requests are being submitted through WasteWorks for waste services.

The heatmap looks and works in the same way as before for Bromley. Hotter colours represent higher report volume, cooler colours represent fewer reports, and dropdown filters allow staff to view report data by category, status, timeframe and ward.

By default, the heatmap shows every report made to the council in the last month, so initially the map will look something like this:

Bromley Council's heatmap on FixMyStreet Pro

But now, without needing to leave the page, Bromley staff can view reports about, say, fly-tips, made in the last 12 months, which have been closed

Bromley Council's heatmap on FixMyStreet Pro

…or, green garden waste subscriptions, which have been completed in the last 5 days.

Green garden waste subscriptions shown on Bromley Council's heatmap

Heatmaps for both FixMyStreet Pro and WasteWorks are available to all UK councils. If you’d like to see how they work, you can request a demo.

Image redaction on FixMyStreet Pro

Councils using FixMyStreet Pro can now redact particular areas of images uploaded by a citizen instead of having to remove them. 

FixMyStreet Pro has always provided councils with the ability to moderate the content that citizens upload within their reports. 

Say, for example, a citizen accidentally includes any personal information within the title or description of a report, staff can easily edit the content or remove it from the site using the moderation tool. 

Similarly, if a citizen uploads a photo with their report that contains any personal or inappropriate content (think: licence plate numbers on parked cars or addresses on letters that have been fly-tipped), those photos can be quickly hidden as the need arises.

Redact > remove

Now, hiding or removing the photos from reports is one solution, but we believe that capturing and being able to publicly share photos from citizens is important; it gives the community an even clearer view of exactly what issue has been reported and where. Meanwhile, for council staff and inspectors, photos can help to provide valuable additional context to reports that can’t be as easily gleaned from a description alone, further helping to accurately locate the defect and prioritise its repair.

So, what if instead of removing an entire image you could simply redact the usually quite small part of it that needs to be hidden? 

Well, now you can. 

A new feature for FixMyStreet Pro’s moderation tool allows council staff to redact particular areas of an image uploaded by a citizen when logged into the dashboard. 

FixMyStreet Pro's image redaction tool allows councils to redact particular areas of a photo instead of completely removing it from a report

So if a report contains an image in which a car’s licence plate is visible, you can select the image in question and draw a rectangle over the license plate to block it from view. If multiple licence plates are visible in one image, multiple rectangles can be drawn.

Once saved, the changes to the image will be reflected everywhere it is displayed, giving you complete peace of mind. Of course, if you need to revert a redaction or you want to remove the entire image, you still can with no hassle.

Importantly, and in-keeping with FixMyStreet Pro’s focus on improving the citizen experience, the staff member making the redaction can write a short note to the report-maker to explain why it has happened. This note will be sent straight to the citizen automatically, which should help them when they next make a report.

The image redaction feature is now available to all of our FixMyStreet Pro customers. If you’d like to see the image redaction feature in action, or you have any questions, you can contact us here.

Image: Franco Ruarte

FixMyStreet Pro User Group

FixMyStreet Pro user group, May 2021: what happened on the day

Last week we hosted another of our FixMyStreet Pro user groups. These events provide the perfect opportunity for us to get together with all of our council partners to show them what we’ve been working on and, importantly, give them the chance to influence what’s next for FixMyStreet Pro.

Senior Developer Dave Arter gave everyone a tour of all of the recently added features for FixMyStreet Pro, from a new OS Maps API and some fantastic mobile navigation improvements to extra detailed asset information and intelligent image redaction.

We also heard from Sam Pearson, mySociety’s Site Reliability Engineer who took us behind the scenes of FixMyStreet Pro. Sam gave us a fascinating glimpse into the architecture of the service, how it’s maintained and how we keep it secure for our customers. 

Councils drive our development roadmap

A highlight of our user groups is always the interactive roadmap session – this is the part where we involve councils in helping to decide what new features we should be working on next for FixMyStreet Pro. 

Starting with a runthrough of some of the new feature suggestions we’ve been receiving from our council partners recently by Operations Director Louise Howells, we then broke out into five groups to discuss each suggestion and prioritise them from most to least pressing. Under the guidance of our Designer Martin Wright, each group used Miro boards to select the one project they most wanted to see worked on, before regrouping to compare selections and choose an overall winner.

So what did our council partners choose to be worked on next for FixMyStreet Pro? Scheduled emergency messages that only appear at the correctly calculated time. This is something several councils have asked for, so we’re very happy to be getting the ball rolling.

Designer Martin Wright moves the final post-it on the Miro board to crown ‘Scheduled emergency messages’ as the winning upcoming work idea

Bouncing ideas around

As well as having a say on our development roadmap, the user groups are also a great opportunity for councils to share best practices with each other, present case studies on how FixMyStreet Pro is working for them and discuss topics of interest.

Jack Bowers, Principal Highways Liaison Officer at Central Bedfordshire, presented a brilliant case study all about how FixMyStreet Pro has, within just a few months of launching, helped the council to create fast channel shift, improve the citizen user experience and reduce reporting costs by 24%. Just what we like to hear!

We also heard from Tom Scholes, Group Manager – Asset Data & Systems at Oxfordshire County Council, who led a very engaging discussion on demand management and intervention criteria. Tom spoke about how the council often receives reports about potholes that fall below their threshold for repair. He then sought advice from other councils on how best to utilise FixMyStreet Pro to handle this without compromising the citizen experience. Some fantastic ideas were thrown around, and we’ll be on hand to support Oxfordshire to better help citizens understand what counts as an actionable report.

And that’s it! It was a very enjoyable user group, and we’re already looking forward to the next one in November, which with any luck will be an in-person event!

If you have any questions about anything mentioned above, or you’d like to be invited to the next user group, do let us know.

Image: S O C I A L . C U T

FixMyStreet Pro can display defect pins on the map to show when work has already been scheduled

No report needed: new FixMyStreet map pins show citizens when remedial work has already been scheduled

Developed for Oxfordshire County Council’s instance of FixMyStreet Pro, useful new map pins show citizens when a fix has already been scheduled by the council, further helping to avoid report duplication and manage citizen expectations.

When a citizen makes a report on FixMyStreet.com or on one of the council branded Pro versions of the website, that report is published publicly with a little pin on the map indicating where the defect is. Among the various benefits of this transparent approach to defect report making is the way in which it helps to reduce duplicate reports; the citizen can see that the council has already been made aware of the issue and therefore doesn’t need to submit a new report.

Wanting to take extra advantage of this feature, Oxfordshire County Council approached us last year with a request to display some brand new pins on their maps to show where highways inspectors have already made note of a defect and have scheduled contractors to carry out a repair, thus eliminating the need for anyone to make a report in the first place. 

To collect the information for the new pins, Oxfordshire set up a new standard asset layer feed for FixMyStreet Pro especially for defects that have already been flagged by the Council’s highways inspectors. 

Taking data straight out of Oxfordshire’s backend management system, FixMyStreet Pro’s frontend produces a pin on the map to represent those defects, which can be seen to citizens from the ‘All Reports’ page when zoomed in to a certain level over the corresponding map tiles. These pins are shown in blue to differentiate them from those indicating a citizen-made report.

New defect map pins for Oxfordshire County Council's version of FixMyStreet Pro

Before a citizen places a pin of their own on the map to begin a report, FixMyStreet Pro will display the blue defect pins to helpfully suggest that this could be a problem that’s already been flagged by the Council.

Upon clicking one of the new pins, the citizen will be shown a pop-up containing up-to-date information on the defect, including when a repair is estimated to be completed. 

All of this should help to save the citizen the bother of submitting a report, while for the Council it helps to not just save time and money, but to also instil confidence in residents that defect repairs are all in hand.

SocietyWorks’ services are under continual development and we love taking suggestions for new features from our council partners, like this one from Oxfordshire. If you’d like to find out more about FixMyStreet Pro, or any of our other services, you can schedule a demo here.

Image: Miguel Teirlinck on Unsplash

Northamptonshire FixMyStreet

Smooth sailing through a unitary split: FixMyStreet Pro and Northamptonshire

As you probably know, earlier this month two unitary authorities replaced the two-tier council structure in Northamptonshire – an area where street and highways defect reports are managed via our FixMyStreet Pro service.

Integrated directly into Northamptonshire County Council’s asset management system of choice Yotta Alloy, FixMyStreet Pro, known as Street Doctor in Northamptonshire, acts as the all-important, user friendly front door for citizens who need to report any local problems. This being the case, as well as preparing for some behind the scenes rerouting to ensure that reports would go to the correct place for the two new councils, the pressure was on for the SocietyWorks team to ensure that there would be no interruption to the service for citizens on 1 April when the two councils came into effect.

So how did we do this?

Preparing for the split

One of the main reasons citizens prefer to use FixMyStreet to report issues to the council is that they don’t need to know which council is responsible for what problem, so our first priority was to understand where FixMyStreet would need to send reports after the split, all based on category and location data provided within reports. 

Our MapIt service, which FixMyStreet uses to match councils to the area for which they’re responsible, would have the new authority boundaries in place from 1 April ready to direct reports to the correct council.

The new councils, North Northamptonshire Council and West Northamptonshire Council, were each to absorb responsibility for Northamptonshire’s district councils, which meant writing some code that would work out which council was previously responsible for an issue, and ensuring that those reports continued to go to the correct place until such time as the new councils have designated a new way to receive them.

Next we created two new bodies for North Northamptonshire and West Northamptonshire, covering their respective district areas and ensuring the report categories were the same across both for consistency. For highways issues, we renamed the existing Northamptonshire County Council body to Northamptonshire Highways.

On the front-end, our design team rebranded Northamptonshire’s instance of FixMyStreet Pro to align with the two new unitary councils. Instead of creating a new website for each council, both councils would be represented on the existing Street Doctor site, making it very easy for citizens to make a report – they wouldn’t need to search for a new place to make a report, nor would they need to know which of the new councils is responsible; we would work all of that out for them.

As before, the website would work seamlessly on any device, giving citizens the ability to make reports wherever suits them best, while helping the new councils to drive channel shift and continue to create savings.

It all comes together

North Northamptonshire Council and West Northamptonshire Council came into being on 1 April 2021. On that date, citizens in Northamptonshire needing to report local problems such as potholes, broken street lights or graffiti were able to do so with no disruption. 

The updated version of Northamptonshire’s FixMyStreet Pro went live at midnight on 1 April, providing citizens with a familiar, easy-to-navigate place to make reports to the two new councils.

At the same time, the new boundary areas were set on MapIt, ready to ensure that reports went to the correct council. These boundaries may be updated again as standard after the upcoming local elections should there be any changes.

Got a question about FixMyStreet Pro? Ask away.

Bring increased fly-tipping costs under control with FixMyStreet Pro

How councils can bring increased fly-tipping costs under control with FixMyStreet Pro

Fly-tipping is one of the most expensive problems councils face. And incidents are on the rise.

In 2020, as the pandemic limited places and times to dispose of rubbish, fly-tipping reports increased by 44% on the FixMyStreet website, where citizens across the UK can report a variety of local issues to the correct authority. FixMyStreet Pro can help councils bring the increased costs of dealing with fly-tipping under control.

According to new data from the Department for Environment, Food and Rural Affairs (DEFRA), local authorities in England dealt with just under 1 million fly-tipping incidents for the 2019-20 financial year.

With councils largely relying on residents to spot and report fly-tipping incidents, how can you encourage continued vigilance while also saving money as more reports come in? More importantly, how can you better demonstrate to your residents that you’re acknowledging the growing issue and responding to it accordingly?

Get a better handle on fly-tipping reports with FixMyStreet Pro.

Designed by a team with over a decade’s worth of experience putting citizens at the heart of local authority services, FixMyStreet Pro makes the reporting and handling of street and environmental issues like fly-tipping much easier and, as a result, cheaper.

Councils adopting FixMyStreet Pro for their citizen reporting can:

  • Create savings of up to 98% per report through channel shift.
  • Reduce the volume of duplicate reports by displaying already reported issues and allowing citizens to subscribe to alerts.
  • Provide a simple and intuitive reporting experience for citizens that improves the accuracy of the data you receive.
  • Streamline your service delivery through intelligent integration with all of your backend management systems.
  • Close the feedback loop by seamlessly extracting status updates and completion photos to manage the expectations of citizens.
  • Instill confidence in residents that environmental issues are being tackled robustly by achieving greater openness and transparency.

To discover how FixMyStreet Pro could help you better manage and respond to issues like fly-tipping, potholes, street lighting and much more, book a one-to-one demo with one of the SocietyWorks team.

Image: Karl Bewick on Unsplash

Sprint notes: 16 Mar – 1 Apr

Spring is in the air, the clocks have gone forward and it’s been another busy sprint for the SocietyWorks team – here’s what we got up to.

mySociety team meeting

We attended the first mySociety team meeting of the year (online, of course), where we took a look at what we’d achieved over the past 12 months, and what we need to achieve in the next 12. It was a great opportunity to speak to colleagues and share the SocietyWorks strategy and vision with the rest of the team.

During the meeting, we hosted various breakout sessions, including a marketing catch-up to see all the new things our Marketing & PR Manager Sally has been working on. We also reviewed our internal coding practises with Senior Developer Chris. We’ve got our fingers crossed for an in-person meeting soon, as much as we did all enjoy receiving cookies in the post to nibble on throughout the meeting!

Bromley waste project

As well as the team meeting, we’ve been continuing work on Bromley Council’s new waste project and have started our internal review process, in preparation for handover to the client in a few weeks’ time.

Hackney noise case management

We also made progress on our new product NoiseWorks with Hackney Council (read more about it here). We’ve been getting up to speed on the discovery interviews Zarino, one of our wonderful designers, has been holding and working out what our next set of priorities will be.

FixMyStreet Pro

We’ve also been meeting with lots of our FixMyStreet Pro customers, with Account Manager Clare holding her quarterly account management meetings. These meetings give us the chance to regularly check in and catch up with our clients to discuss feedback, issues and any concerns they may have. We also talk about the latest feature developments to FixMyStreet Pro, as well as providing a SocietyWorks product update, which currently includes our new WasteWorks product. Here again, we are very much looking forward to being able to see our clients face-to-face once more in the near future!

Image: Tatiana Rodriguez on Unsplash

Citizens receive an email when council staff subscribe them to FixMyStreet reports

New feature for FixMyStreet Pro: acknowledging report subscriptions via email

When citizens are subscribed to receive email updates about a FixMyStreet report by council staff, they will now receive an email to acknowledge their subscription straight away.

If you’re familiar with our FixMyStreet Pro service, you’ll know that it allows citizens to subscribe to updates on existing issues rather than re-reporting. It’s a nifty feature that helps to give citizens a transparent view of how problems are being dealt with and reduces duplicate reports, saving councils time and money.

But did you know that council staff can also manually subscribe citizens to FixMyStreet reports if they need to?

Say, for example, a citizen has called your customer service centre to report a pothole that’s already been reported to you via FixMyStreet. If that citizen wants to stay informed about what happens next regarding fixing the pothole, you can subscribe them to the original FixMyStreet report. This way, they’re kept in the loop whenever an update is issued by staff within your case management system, and they shouldn’t need to call you back about the issue.

All sounds good, right?

It is, but there was one thing that Oxfordshire County Council pointed out could make it even better.

They realised that, on certain occasions when the time between the citizen being subscribed to a report by council staff and an email being sent with an update was a little longer, the citizen was sometimes forgetting why they were receiving the email, and would call the council again to ask. 

So to combat this, we’ve now introduced a new subscription confirmation email to the FixMyStreet Pro service. This means that when council staff manually subscribe a citizen to a report, the citizen receives an email to acknowledge the subscription straight away. It’s a simple step that should help to alleviate any confusion in the event of the first email update about the report not arriving for several days.

The subscription acknowledgement email is now in place for all councils using FixMyStreet Pro.

If you have any questions about this new feature, or you have an idea for another, let us know.

Image: Steven Phillips on Unsplash

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