Transport for London trusts SocietyWorks to power its highway licence application forms
SocietyWorks has completed a project working in partnership with Transport for London (TfL) to digitise all of its highway licence application forms, using the same intuitive and user-friendly technology behind its existing highway fault reporting service, Streetcare, which is powered by FixMyStreet Pro.
The new forms, built using our new FixMyStreet Forms offering, replace Microsoft Word forms with an online interface through which applicants can submit applications for highway licences without needing to manually download, complete and send each application.
Mapped to correspond to the individual process behind each licence, users are guided through a simple workflow which ensures all the required information is provided at the correct time, making it easier and faster for applicants to submit successful applications.
Form submissions and any attachments are sent directly to TfL’s Asset Operations Licensing team, who benefit from the elimination of manual intervention and follow-ups where written responses were unclear.
Where payment is required as part of a highway licence application, users are automatically redirected to Paybylink to complete their payment, before receiving a confirmation and summary of their application.
Speaking about the project, TfL’s Revenue & Licensing Manager said:
“We approached SocietyWorks while looking for a way to modernise our online licence forms and payments. From the outset, the team were focused on finding the right solution for us, not just selling a product.
“They worked collaboratively throughout to turn complex paper processes into intuitive digital forms and their project management, responsiveness and genuine commitment to improving the customer journey has been outstanding.
“We’re now moving from a previously frustrating customer experience to what we believe will be one of the best.”
Angela Dixon, Managing Director at SocietyWorks, said:
“Over the last two decades, we have seen time and again how it is often the most simple digital transitions that create the most impactful transformation for authorities and the people they serve.
“It has been wonderful to have TfL’s trust in supporting the digitisation of its online forms, giving users the same quality of online experience when applying for a highway licence as they have come to expect when reporting a problem on the highway.”
About FixMyStreet Forms
FixMyStreet Forms enables authorities using FixMyStreet Pro, our street, highway and environment fault reporting service, to digitise forms for related services, such as for highway licence applications.
The functionality was originally designed for Buckinghamshire Council’s dedicated FixMyStreet Pro service to enable staff members to complete private forms relating to compensation claims for injury or damage sustained to vehicles or property on a highway.
FixMyStreet Forms is a lightweight version of our ApplyWorks solution, which is designed for authorities needing to handle more complex management of application forms, complete with a case management system.
For more information about how we can support your application needs, send us a message and we’ll get back to you.
SocietyWorks is launching a new online applications and licensing portal for councils
We’re thrilled to be introducing a new product for councils into our suite of citizen-centred digital services: ApplyWorks will provide a user-friendly front-end workflow for taking online applications and payments for a variety of residential and business purposes.
From dropped kerbs and H-bar markings to trading licences, taxi licensing and skip hire ApplyWorks will adapt to whatever combination of service areas a council requires, while providing the same easy and intuitive user experience for applicants, and for customer services making applications on their behalf.
Like all of SocietyWorks’ cloud-based products, ApplyWorks will enable integration with councils’ existing systems to streamline the application experience and close feedback loops. In this case, it will be payment providers and CRM systems, such as Confirm, Civica Pay and Worldpay.
Using our smart geo-location technology and in-application prompts, ApplyWorks will help people to make more accurate and comprehensive applications.
Specialised licensing features will be available for more complex service areas such as market trader pitches and taxi licensing. These features include asset layers, calendars and attendance registers.
ApplyWorks will be launching later on this year. If you would like more information or to get involved with the development process, please drop us a message.